Clinical Procedures Coordinator
Contract: 12 months
Location: Bridgewater, NJ
Schedule: 40 hours, Hybrid Onsite
Pay: $55-57.10/hr DOE

The Planet Group is seeking an experienced, hands-on Clinical Procedures Coordinator to join a growing security team at our Bio-Technology Pharma client.

Clinical Procedures Coordinator Qualifications:

• Bachelor’s degree in Business Administration or Project Management, or similar degree such as Communication coupled with relevant experience 
• 2+ years of clinical study experience, with 3+ years of project coordination and administration experience
• Proficiency with project management tools (e.g,. MS Project, Excel) 
• Experience with Veeva Quality Docs systems ideal, but not required
• Excellent communication, organization, and problem-solving skills
• Ability to effectively manage multiple priorities with a sense of urgency
• Strong record of accomplishment for project management, stakeholder management, collaboration skills and negotiation of complex situations/conflict resolution
• Demonstrated skills in collaboration and problem-solving, taking initiative and working independently.
• Self-motivated with the ability to work effectively in a dynamic and culturally diverse, sometimes ambiguous, environment
• Highly organized with a strong attention to detail, clarity, accuracy, and conciseness.

• Project Support:
  • Assist project leaders with planning, organization, and execution to ensure projects are completed on time and on budget.
• Schedules and Resources:
  • Coordinate project timelines, assign tasks, and help with resource allocation to keep projects moving forward efficiently.
• Communication:
  • Serve as a liaison between the project team, stakeholders, and leadership, distributing updates to facilitate cross-functional alignment
• Documentation Management:
  • Keep project records, create and maintain project documentation, and take detailed notes during meetings
• Additional Duties:
  • Maintain/refine overarching CPE&T Master Project Plan to provide insight into planning, organization, and execution of projects
  • Collaborate with CPE&T Project Leads to establish individual project timelines to incorporate into the CPE&T Master Timeline
  • Enter individual project timelines into overarching CPE&T Master Project Plan
  • Collaborate with Director, Clinical Process Excellence & Training to identify risks/issues (e.g., resource over-allocation, at-risk timelines) that may adversely impact project success
  • Add potential new projects to Triage Tracker
  • Facilitate project status discussions during CPE&T bi-weekly team meetings or when needed
  • Establish and facilitate team meetings, take notes
  • Collaborate with CPE&T Project Lead to manage timeline
  • Monitor action items, collaborating with team members to address delays
  • Send status reports/notifications prepared by CPE&T Project Lead to impacted Roles/Functional areas
  • Establish and manage Teams Channel(s) ensuring necessary access is provided; manage documents in folders
  • Coordinate SME’s Review of document(s) in Teams; may facilitate comment resolution meetings
  • Perform document quality reviews for procedural or performance support documents and training materials
  • Provide Communication and Logistical Support
  • Send out prepared communications as part of procedural document implementation or training projects, collaborate with Corporate Communications for large target audiences
  • Schedule In-the-Know and other training sessions, help prepare materials, send follow-up information
  • Monitor CPE&T inbox, route emails to ensure timely responses are provided
  • Monitor and report on procedural document activity (e.g., periodic review cycles, review/approval status) via Veeva Quality Docs, and training status (e.g., assignments, completion status, curriculum/assignments) via Learning Management System